Commitment Reports

The “Committed But Not Paid” report in Reports module of Retention CRM helps Nonprofits, Associations and Chambers of Commerce, and other membership organizations with tracking outstanding Commitments.

General Functionality of “Committed But Not Paid” report

Available Fields:

• Constituent Name: Displays the name of the donor who made the Commitment.
• Commitment Made: Shows the date the Commitment was recorded.
• Amount: This field indicates the total committed amount.
• Financial Type: Specifies the type of donation (e.g., Cash, Check).
• Country: Displays the donor’s country (based on their contact information).
• Next Payment Due: This field indicates the date of the upcoming scheduled payment for the outstanding balance.

Using “Committed But Not Paid” report in Association Management

Nursing Association Context:

For a nursing association, these fields provide insights into outstanding member donations. For example, you can see which members committed but haven’t yet made any payments, the total committed amount outstanding, and the types of donations committed.

Additional Filters:

The report offers various filters to narrow down the results:

• Commitment Made (From/To): Allows specifying a date range to see Commitments made within that period.
• Committed Amount: Filter Commitments based on a specific amount or a range.
• Currency: Select the currency for filtering Commitments.
• Financial Type: Filter by donation type (e.g., cash, online payment).
• Commitment Status: Focus on specific Commitment statuses (e.g., Overdue, In Progress).
• Installments: Choose to see Commitments with a specific number of installments.
• Campaign: Filter Commitments associated with a particular fundraising campaign.
• Next Payment Due: Focus on Commitments with upcoming payments due within a specific date range.
• Tag/Group: Filter Commitments assigned to specific tags or member groups within the association.

Nursing Association Scenario:

Imagine the nursing association runs an annual fundraising campaign to support educational programs. They can utilize the “Committed But Not Paid” report in the following ways:

1. Identify Delinquent Commitments: Using the “Commitment Made (From/To)” and “Commitment Status” filters, they can identify Commitments made during the campaign that are overdue or have outstanding balances.
2. Segment Communication: The “Constituent Name” and “Amount” fields help personalize communication with donors who haven’t completed their Commitments. The association can send friendly reminder emails or offer alternative payment methods.
3. Analyze Trends: Filtering by “Financial Type” and “Campaign” allows the association to see preferred donation methods and campaign effectiveness in terms of outstanding Commitments. This helps refine future fundraising strategies.

More Use Cases for Associations, Chambers of Commerce and Nonprofits

Association Membership Renewal Drive

An association can utilize the “Committed But Not Paid” report to track outstanding membership renewals. By filtering by “Commitment Made (From/To)” around the membership renewal period and selecting the appropriate “Financial Type” (e.g., Membership Fee), the association can identify members who committed to renew but haven’t completed the payment. This allows for targeted outreach efforts to remind members about the renewal and encourage them to finalize the process.

Chamber of Commerce Event Sponsorship

Chambers of commerce often secure sponsorships for events through Commitments. The “Committed But Not Paid” report can be instrumental in managing these outstanding sponsor commitments. Filtering by “Campaign” (specific event) and “Commitment Status” (Overdue or In Progress) helps identify sponsors who haven’t fulfilled their Commitments. With the “Constituent Name” and “Amount” fields, the chamber can reach out to these sponsors and ensure timely payments before the event.

Non-Profit Grant Reporting

Non-profits frequently rely on grants to fund their initiatives. The “Committed But Not Paid” report can be crucial for grant reporting purposes. By filtering by “Financial Type” (Grant) and using the “Commitment Made (From/To)” filter based on the grant application period, the non-profit can identify outstanding grant Commitments. This information can be used to accurately report on the secured funding versus the actual received amount, ensuring transparency to the grantor.

By leveraging this report, Chambers of Commerce, Nonprofits and Associations can effectively manage outstanding Commitments, improve donor communication, and ultimately increase fundraising success.

The “Commitment Detail” report in Reports module of Retention CRM provides Associations, Chambers of Commerce and Nonprofits with a comprehensive listing of all financial and non-financial Commitments made by contacts in their contact database. It offers a valuable tool for tracking future and upcoming payments from members and donors that they committed, and managing your membership organization’s finances.

General Functionality of “Commitment Detail” report

Available Fields

• Contact Name: Displays the name of the member who made the Commitment.
• Commitment Amount: Shows the total amount of money Committed by the member.
• Commitment Status: Indicates the current state of the Commitment, such as “Pending,” “Paid in Full,” or “Overdue.”

Using “Commitment Detail” report in Association Management

Nursing Association Context

In the context of a nursing association, these same fields hold similar meanings:

• Contact Name: This will be the name of the member nurse who committed their financial support to the association.
• Commitment Amount: This represents the total sum of money the member nurse Commitment to contribute.
• Commitment Status: This reflects the current standing of the member’s Commitment, whether they are outstanding on their payments, have completed their Commitment, or are overdue on a payment.

Additional Options/Filters

The Commitment Detail report offers various filtering options to help you refine your search and obtain more specific data. Here’s a breakdown of these options in the context of a nursing association:

• Commitment Made Date: This filter allows you to specify a date range to view Commitments made within that timeframe. For instance, you might want to see all Commitments made during the last membership renewal drive.
• From To (Committed Amount): This lets you set a minimum and maximum amount range to filter Commitments based on the Commitment amount. This can be helpful to identify high-value Commitments or track Commitments within a specific payment range.
• Currency: This filter enables you to view Commitments made in a specific currency, which might be necessary if your association has members from different countries.
• Commitment Status: This filter allows you to view Commitments based on their current status. You can choose to see all Commitments, only pending Commitments, or only those that are overdue.
• Financial Type: This filter helps categorize Commitments based on the type of payment. You might have separate financial types for membership dues, conference registrations, or donations.
• Campaign: This filter lets you see Commitments associated with a specific fundraising campaign your association might have run.
• Address Fields (Street Number, Name, etc.): These filters enable you to search for Commitments based on the member’s contact information. This could be useful to identify Commitments from a particular region or zip code.
• Tag & Group: These filters allow you to target specific groups of members or those tagged with a particular label. For example, you might want to see Commitments from new members or those tagged as “sustainers.”

Using the Report in a Nursing Association Scenario

Let’s consider a scenario where your nursing association is planning a fundraising campaign to support educational scholarships for members. You can utilize the Commitment Detail report in the following ways:

1. Identify Potential Donors: Use the report to filter for members with a history of giving (reflected in past Commitment Amounts and Commitment Status) and target them for your scholarship campaign.
2. Track Campaign Progress: After launching the campaign, utilize the Commitment Made Date filter to track new Commitments made during the campaign timeframe. This helps gauge your campaign’s effectiveness in securing financial commitments.
3. Monitor Outstanding Commitments: Filter by Commitment Status to identify members with outstanding Commitments on previous payments. You can then launch targeted communication to remind them of their commitments.
4. Analyze Trends: Utilize filters like Commitment Amount and Financial Type to analyze trends in giving patterns among your members. This information can be valuable for planning future fundraising initiatives.

More Use Cases for Associations, Chambers of Commerce and Nonprofits

Association Fundraising Campaign

Scenario: The association is planning a fundraising campaign to support educational scholarships for members.

The Commitment Detail report can be used to:

• Identify Potential Donors: Use the report to filter for members with a history of giving (reflected in past Commitments Amounts and Commitment Status) and target them for your scholarship campaign.
• Track Campaign Progress: After launching the campaign, utilize the Commitment Made Date filter to track new Commitments made during the campaign timeframe. This helps gauge your campaign’s effectiveness in securing financial commitments.
• Monitor Outstanding Commitments: Filter by Commitment Status to identify members with outstanding Commitments on previous payments. You can then launch targeted communication to remind them of their commitments.
• Analyze Trends: Utilize filters like Commitment Amount and Financial Type to analyze trends in giving patterns among your members. This information can be valuable for planning future fundraising initiatives.

Chamber of Commerce Membership Drive

Scenario: The chamber is running a membership drive to attract new businesses.

The Commitment Detail report can be used to:

• Track Membership Drive Progress: Use the Commitment Made Date filter to track new memberships Commitments during the drive timeframe. This helps assess the drive’s effectiveness in attracting new members.
• Identify Potential New Members: Analyze filters like Financial Type (membership dues) and Address Fields (zip code) to identify businesses in targeted locations that haven’t yet joined.
• Monitor Outstanding Commitments: Filter by Commitment Status to identify new members with outstanding payments on their membership dues. You can then send them reminders or follow up with them.

Non-Profit Grant Tracking

Scenario: The non-profit is relying on grants to fund its conservation projects.

The Commitment Detail report can be used to:

• Track Grant Applications: Use the Commitment Made Date and Financial Type (grants) filters to monitor grant applications submitted within a specific time frame.
• Identify Potential Grantors: Utilize the Commitment Status and Amount filters to track past grants received from various foundations and corporations. This can help target future grant applications.
• Monitor Outstanding Grants: Filter by Commitment Status to identify grantors with outstanding payments on their Commitments. You can then follow up with them to ensure timely receipt of the funds.

By effectively using the Commitment Detail report and its filtering options, Chambers of Commerce, Nonprofits and Associations can gain valuable insights into member giving habits, track campaign progress, and ensure timely collection of committed payments. This ultimately helps strengthen your member-based organization’s financial health and support your mission of serving the community.